How to turn a recorded call into a transcript and a summary you can file
Ask Vizard Agent for a transcript and a summary as document files rather than as messages. It transcribes the recording with timecodes, splits the text into sections and reads each one before writing anything, produces the full transcript and a summary with the actions in it, and checks the documents open properly before handing them over.
What do you type into Vizard Agent?
Ask for files in the request itself. A transcript in a chat is unusable at length: you can't attach it, search it properly or hand it to anybody, and asking afterwards means the work is done twice. Say who the summary is for, since that changes how much context Vizard Agent repeats.
Prompt
What does Vizard Agent actually do?
The summary is written after the transcript has been read, not from an impression of the recording. Summarising a long call from a skim produces the topics mentioned most, which aren't the same as the decisions that were made. The decision is often one sentence somewhere in the middle. In the session behind this article it:
- Checked the recording's length and parameters, then transcribed the whole call with timecodes, so a disputed line can be listened to rather than argued about.
- Saved a readable text version and split it into sections of a size it could actually attend to, because a long call read as one block gets read unevenly.
- Read each section in turn, start to finish, before writing anything.
- Wrote the full transcript and a separate summary with the decisions and the actions from what it had read, and built both as document files.
- Checked that each file's structure was valid and that it opened cleanly, and fixed and rebuilt any document that didn't.
When does this not work well?
A transcript is only ever as good as the audio underneath it, and Vizard Agent will say when that is the limit. Poor microphones, heavy crosstalk and highly technical vocabulary all degrade it, and a summary built on an unreliable transcript inherits every error in it. A call with no decisions leaves nothing to action. With a confidential recording, check you may transcribe it.
Common questions
What format are the files? Word by default. Tell Vizard Agent if you file in something else.
Will it list who said what? If the speakers are distinguishable, yes. Tell Vizard Agent who is who if you know.
How long can the call be? Long. Vizard Agent reads it in sections rather than all at once.