How to make a speaker promo for a conference appearance

Last updated 2026-08-18 · 6 min read

What is the short version?

A speaker promo is a short clip of you plus a set of facts that must all be correct: the event name, the date, the organisation, your credentials. It is the format where being wrong is most embarrassing, because the people watching are the ones who know.

1. Go to Vizard Agent and upload the clip of you talking.
2. Say the event, the date and the organisation running it.
3. Say what credentials should appear on screen.

What do you need before you start?

The clip and the facts. Vizard Agent verifies what it can and fetches the organisation's branding itself, and the things it cannot check are the ones only you know, like which of your credentials you actually want named in public.

• The clip. You talking to camera. One take is fine.
• The event. Full name, date, and the organisation behind it.
• Your credentials. Exactly as they should read. Board certifications and titles are precise things.
• The organisation's branding. Vizard Agent will find the logo; tell it if there are usage rules.
• The feed. Vertical for social, and it may also need a landscape version.

What do you type into Vizard Agent?

Give the facts as facts. Vizard Agent grounds the graphics in what it can verify about the event and the speaker, so writing the details out precisely is what keeps a promo about a real conference from carrying a wrong date to exactly the audience that will notice.

Prompt

Variants worth knowing:

• Both shapes. Ask for vertical and landscape; conferences often want the wide one too.
• Without your own footage. A graphics-only version works if you have no usable clip.
• A series for a panel. Several speakers in one style, built from the same template.

What does Vizard Agent actually do?

Here is the order Vizard Agent worked in on a real speaker promo. It checks the facts before it writes, and it tests the picture treatment on stills rather than discovering the grade was wrong after a full render.

1. Probes the video file and transcribes the speech.
2. Samples frames from the footage and looks at them.
3. Checks the facts about the symposium and the speaker rather than repeating the brief blind.
4. Fetches the organisation's logo from its own source.
5. Measures the audio level and the loudness of the speech specifically.
6. Reads the graphics, caption, reframe, music and effects options before planning.
7. Tests grade options and compares them side by side on stills.
8. Downloads a music bed and renders the logo to check it.
9. Grades and normalises the base clip, renders the graphics in landscape, checks the overlay placement, and then reframes to vertical.

Step 9 is the ordering that matters. Building the graphics in landscape first and reframing afterwards means the layout is designed once and both shapes come out of it, rather than a vertical design being stretched into a wide one later.

What does the result look like?

From the run this page is written from, probed on the delivered file: 1080x1920, H.264, 30fps, 31.07 seconds, AAC audio. Vertical, thirty-one seconds, your own footage graded and levelled, with the event graphics, the organisation's logo and an end card over it.

Thirty seconds is about right for this format. It has to state four or five facts and give the viewer a reason to attend, and Vizard Agent paces it so the event details hold on screen long enough to be read rather than flashing past.

Vizard Agent grades and levels your clip before any graphic goes on it, so the picture and the sound are settled first and the overlays are designed against the finished look rather than against the raw take.

Both shapes come out of one build here. Vizard Agent lays the graphics out in landscape and reframes them, so asking for the wide version afterwards costs a re-render rather than a second design.

When does this not work well?

Everything in a speaker promo is checkable by the audience, which makes it unlike most video. Vizard Agent verifies what it can find published and repeats what you tell it, and the responsibility for a wrong date or an overstated credential stays with you.

• Credentials are precise. A board certification has an exact name. Write it exactly.
• Event details change. Dates and venues move. Re-check before the promo goes out.
• The logo may have usage rules. Most organisations have brand guidelines for how their mark is shown.
• Poor footage limits the polish. A grade improves colour and cannot fix bad light or a noisy room.
• Verification has limits. Vizard Agent checks what is published online, and anything unannounced or internal it simply cannot confirm.
• One clip is one promo. A second speaker needs their own footage rather than a re-cut of yours.

How do you fix a result that came back wrong?

Say which fact or which treatment. Vizard Agent keeps the graded clip, the fetched logo, the graphics and the measurements separately, so a corrected date or a different grade is a re-render of one element rather than a rebuild of the promo.

• "The certification name is wrong." That graphic re-rendered.
• "Too heavily graded." Another option from the ones it already compared.
• "I need a landscape version." Already built; it comes from the same layout.

How does Vizard Agent compare to doing it yourself?

By hand this is a designer, an evening of back and forth, and a promo that goes out carrying last year's date because nobody re-read the graphic after the third revision. Vizard Agent checks the details against what is actually published before it builds the card.

Common questions

Does it check the event details? It checks what is published. Anything unannounced, or wrong in your brief, will pass through unchanged.

Can it find the organisation's logo? Yes, from its own site. Tell Vizard Agent if there are brand rules about how it may be used.

Can I get a landscape version too? Yes, and conferences usually want one. The graphics are built wide and reframed, so both come from one layout.

What if my clip is poorly lit? Vizard Agent grades and levels it, which improves colour and cannot add light that was not there.

Can it do several speakers in one style? Yes. Build the first one and Vizard Agent produces the rest from the same layout and graphics.

How long should it be? Around thirty seconds. Enough for Vizard Agent to fit the facts and a reason to attend, not long enough to lose people.

Does it fix my audio? Yes. Vizard Agent measures the speech loudness and normalises it rather than leaving the level as recorded.

Can it add music under my voice? Yes, and it sits the bed well under the speech.